Agile Group Privacy Policy

Last Updated: 22JUL2025

Agile Group (“Agile,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy describes how we collect, use, share, and secure your information when you interact with our website, submit forms, apply for employment, or engage with our services.

1. Scope of This Policy

This Privacy Policy applies to:

Visitors of www.agilegroupusa.com or affiliated Agile-owned domains
Individuals submitting contact forms, resumes, or other data via the website
Candidates applying for employment
Partners, vendors, and clients interacting with Agile through digital channels

By using our website or submitting information, agreement to the terms described in this policy is indicated.

2. Information We Collect

Information Provided Directly
1. Personal data voluntarily provided is collected, including:
  1. Contact form details (e.g., name, email, phone, organization, message content)
  2. Job application materials (e.g., resume, cover letter, employment history)

Email or phone communications with Agile staff

Event sign-ups, webinar registrations, or survey response

Information Collected Automatically
1. When accessing the website, technical information is collected automatically:
  1. IP address and general geolocation
  2. Browser type and version

Operating system and device type

Pages viewed and duration of visit
Referring URL and clickstream behavior

This is done through cookies and similar tracking technologies (see Section 4).

3. How We Use Information

Collected data is used to:

Respond to inquiries submitted via contact forms or email
Evaluate candidates for employment and coordinate interviews
Improve website functionality, navigation, and content effectiveness
Analyze aggregate usage trends to enhance user experience
Maintain internal records, metrics, and documentation
Comply with legal obligations or industry requirements

Personal data is not sold under any circumstances.

4. Cookies and Analytics

Agile Group uses cookies and similar technologies to personalize experience and analyze site traffic.

What Cookies Are Used For
1. Remembering user preferences or interactions
2. Measuring website performance
3. Understanding how users navigate the site
Use of Google Analytics
Google Analytics is used to gather anonymous traffic data and usage statistics. Google may collect and process information as described in its own policies. Learn more here: https://policies.google.com/technologies/partner-sites
1. Opt out of Google Analytics tracking by visiting: https://tools.google.com/dlpage/gaoptout
Cookie Preferences
Most web browsers allow control of cookies through settings. Disabling cookies may impact certain website features.

5. Job Candidate Privacy Notice

Personal Data Processed for Candidates
If applying for a job with Agile, additional data related to candidacy may be collected:
1. Contact information, address, and personal details
2. Resume, skills, education, work history, references, and additional career-related or personal information
3. Notes submitted with applications
4. URL of LinkedIn and other online profiles
5. Position for which consideration is being given
6. Source who submitted candidacy (e.g., recruiting agency, referral)
7. Email correspondences between candidate, Agile, and other sources about candidacy
8. Information from references
9. Events in the lifecycle of candidacy
10. Responses to questionnaires
11. Information about candidacy and employment options (such as availability and salary expectations)
12. Evaluations of candidacy
13. Internal discussions within Agile about candidacy
14. Materials submitted by candidate or other parties (such as evaluators or background check providers)
15. Interview recordings (via Spark Hire, Zoom, Microsoft Teams, OBS Studio, or other video conferencing and recording software)
16. Communication history related to application
17. Background checks or references (where applicable)
Personal data can originate from the candidate directly or from other sources, such as LinkedIn profiles, recruitment agencies, headhunters, and referrals.

Hiring Platform: Spark Hire (formerly Comeet)

Spark Hire is used for video interviews, application tracking, and evaluation workflows. Data submitted through Spark Hire is processed according to their Privacy Policy.

Other Platforms

If hired, additional personal data may be processed via Paylocity (HR and payroll) and stored securely using Dropbox, SharePoint, and other internal or networked platforms and solutions.

Data Retention for Candidates

Candidate information is accessible only to authorized hiring personnel and is retained as needed to complete the hiring process or comply with legal requirements. Candidate data may be retained to consider future opportunities, unless deletion is requested. Personal data is retained for as long as needed to assess candidacy or as long as a valid legal basis exists. In accordance with internal data retention policies and practices, decisions are made whether to keep personal data, delete it, or pseudonymize/anonymize it.

Sharing Candidate Data

Personal data may be shared with:

Service providers and vendors who assist in collecting, processing, and storing personal data
Affiliated corporate group entities
Third parties who submitted candidacy to Agile (general recruitment status)
Third parties who provided referral links (some general recruitment status without identifying by name)
Judicial, governmental, and regulatory authorities when required by law
Third parties in connection with business transfers, mergers, acquisitions, or bankruptcy proceedings

6. Third-Party Vendors

Personal data is shared only with service providers who support Agile operations and are contractually bound to protect information. These may include:

Spark Hire/Comeet – candidate management and video interviews
Paylocity – employee onboarding, payroll, and HR services
Dropbox – file storage and collaboration
SharePoint – file storage and collaboration
Google Analytics – anonymous website analytics

These vendors are not authorized to sell, reuse, or share data for their own purposes.

7. Data Retention and Security

Personal information is retained only as long as needed to fulfill the purposes described above, or as required by applicable law. When data is no longer needed, it is securely deleted or anonymized.

Agile Group uses industry-standard technical and organizational safeguards to protect data from unauthorized access, alteration, or loss. However, no system can guarantee absolute security.

8. International Data Transfers

Agile Group and vendors may process data in the United States or other countries with appropriate safeguards in place. Personal data is hosted in connection with platform use either in the European Economic Area, in the US, in the country where Agile is located, or in countries deemed as providing an adequate level of data protection. Data will be accessible in the country where Agile or service providers are located, the UK, the US, and countries deemed as providing an adequate level of data protection. Legally recognized transfer mechanisms (e.g., standard contractual clauses) are used to protect data across borders.

9. Rights and Choices

Depending on jurisdiction, rights may include:

Access or request a copy of personal data
Correct or update inaccurate information
Request deletion of data
Restrict or object to certain types of processing
Withdraw consent (where applicable)
Request to obtain a copy of personal data in a structured, commonly used and machine-readable format
File a complaint with a supervisory authority

To exercise any of these rights, contact us at contact@agilegroupusa.com. Responses will be provided in accordance with applicable law. Please note that exercise of some rights may have consequences in application as a candidate.

No automated decision-making is used in the context of the Platform related to personal data.

10. Children’s Privacy

The website and services are not intended for children or minors, and personal data from minors is not knowingly collected. If discovery is made that a child has submitted information, it will be deleted promptly.

11. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time. Changes will be posted on this page, and significant changes will be communicated via email or website notice.

Periodic review of this policy is encouraged to stay informed about how information is protected.

12. Contact Us

For questions, concerns, or to exercise privacy rights, please contact:

Agile Group Email: contact@agilegroupusa.com

Phone: (877) 266-0190

Office Locations:

New Mexico: 3003 Silver Ave SE, Albuquerque, NM 87106

Missouri: 10909 Industrial Circle, Peculiar, MO 64078

Washington, D.C.: 1300 Pennsylvania Avenue NW, Suite 700, Washington, D.C. 20004